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How it works
How Sourcical can simplify the life of professional purchasing agents and lower a company’s costs.
1. To prepare a Request for Proposal – nothing simpler than that!
Sourcival has defined all the elements, which are needed for a proper (or "well prepared" or "professional“) Request for Proposal. An on-line assistant guides you step by step until the Request for Proposal is being sent off.
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Selection of the purchase category Title and description of the RFP Attachment of documents (PDF, Word, Excel...) Expiration date of RFP (deadline for proposals) | |||
 | Definition of preferences | ||
Terms of delivery (locality, schedule...) Accepted languages for proposals Price information: current, target, maximum (for the comparison of proposals) | |||
 | Invitation of suppliers | ||
Suggestions of suppliers in reference to RFP Invitation of your own suppliers Immediate selection among your favorite suppliers | |||
 | Selection of Options | ||
Types of Requests for Proposal: standard, inverse auction "ranking" or "pricing" Selection of data visible to suppliers Definition of allowed communication methods Definition of selection criteria with priority settings Add commentary for suppliers (optional) | |||
 | Preview and sending of Request for Proposal | ||
Saving and preview of Request for Proposal Potential changes and corrections Launching your Request for Proposal with a single click! Sourcival sends invitation e-mails automatically to your suppliers The suppliers you have invited can use Sourcival free of charge and deliver their proposals |
2. On-line review: Monitoring, communication, review of proposals...
During this phase of the RFP process, your suppliers can provide you with immediate feed-back per e-mail. You can respond to their questions and review the sent-in proposals directly in your Sourcival interface.
 | Informations and „communication“ in real time | ||
Sourcival informs you about all events in regard to your Request for Proposals. E-mail message when your supplier has accepted your invitation E-mail message when a supplier has sent in a proposal | |||
 | Sourcival Questions and Answers system | ||
A supplier may ask a precise question in regard to a special point Your answer will be transmitted immediately to all suppliers Sending messages to one, several or all suppliers Questions and Answers are being saved and are accessible at any time | |||
 | On-line review of proposals | ||
Review of porposals sent in by the suppliers Review and download of documents attached by the suppliers The documents are being saved and are accessible at any time Ability to refuse a non-responive proposal, the supplier can replace a proposal until the shown deadline |
3. Compare and select the best proposal
You have clearly described your needs, you have responded to your suppliers’ questions, they have sent in their proposal and the deadline has passed. It is time to select the best proposal. Sourcival arranges the sent-in proposals in such a way as to allow you an easy comparison and well-reasoned choice.
 | Comparison of the sent-in proposals | ||
Summary and comparison of all proposals Graphic comparison of the proposals Comparison of proposals in relation to price (current, target, and maximum Access to detail of each proposal and review of attached documents | |||
 | Selection of best proposal | ||
Comparions of prices in relation to indicated prices Selection of best offer with personalized e-mail message to selected supplier Envoi d'un message personnalisé à tous les fournisseurs dont l'offre a été déclinée | |||
 | After the service... | ||
Sourcival allows you to evaluate the service of your suppliers For the next Request fro Proposal you can access the rating of the suppliers |
 | Start now! Free registrationThe purchasing START Plan is free. Take advantage of it now and get to know Sourcival and its benefits | ||
| | 10 reasons to utilize Sourcival immediatelyThe key benefits of Sourcival | ||